Configuration Steps for Fusion Expenses (Exp)

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Conversion Rates and Policies – Required:

• Define the currency conversion rates that will be used by the Expenses application.
• Establish policies for currency conversion, including base currency and allowed variances.

Expense Report Templates – Required:

• Create templates that define how expense reports should be formatted.
• Specify categories, types of expenses, and limits for each type.

Expenses System Options – Required:

• Configure general system settings for the Expenses application.
• Set preferences for expense report submission, audits, receipts, and payment methods.

Expense Approval Rules – Required:

• Define the approval flow for submitted expense reports.
• Determine hierarchies, conditions, and thresholds for automatic approvals or rejections.

Corporate Card Issuers – Required:

• Register the financial institutions that issue corporate cards to employees.
• Provide details such as the issuer’s name, contact information, and integration settings if applicable.

Corporate Card Programs – Required:

• Define the different corporate card programs available to employees.
• Set rules and limits for each program, associating them with specific card issuers.

Expense Categories Customization – Optional:

• Customize or add new expense categories as required.
• Define rules and limits for each custom category.

Integration with External Systems – Optional:

• Configure integrations with external systems, such as HR or financial systems, if needed.
• Set up data synchronization, mapping, and error handling rules.

Mobile Expenses Settings – Optional:

• Configure settings specific to mobile expense report submission.
• Define preferences for mobile notifications, receipt capture, and offline reporting.

Audit Rules – Optional:

• Set up advanced audit rules for expense reports.
• Define conditions that trigger automatic audits and determine the scope of the audit.

Custom Approval Workflows – Optional:

• Design custom approval workflows if the standard ones don’t meet the organization’s needs.
• Use a workflow designer tool to map out the custom flow, including conditions and approvers.

Expense Analytics and Reporting – Optional:

• Configure analytics settings to generate insights from expense data.
• Set up custom reporting templates and dashboards for management visibility.